If your team shares passwords in a document, you're one leak away from a very bad week.
The spreadsheet problem
You know the setup. A file called passwords.xlsx on a shared drive, maybe copies in someone's email, maybe one on a personal phone. The hosting login, the Wi-Fi, the supplier portal, the bank-facing email. Nobody knows who has what, and when someone leaves, nobody's certain they've stopped having it. Attackers know exactly how common this is. Reused and leaked credentials are still the number one way intruders get into small businesses, ahead of any clever exploit. Most breaches aren't hacked in the way people imagine. They're logged in.
What a business password manager does
Each person gets their own master password and a vault. Inside, every account has a long random password the manager generates and fills automatically, so nobody ever sees or types them. Sharing happens per item: the marketing team gets the social logins, the books clerk gets the accounting portal, nobody gets the rest. Access is revoked the day someone exits, which also means you stop emailing the vault file around. Two things matter when you compare products: secure sharing between staff (personal plans often don't have it) and an admin console you can actually see who's in what from.
The rollout, in the order that sticks
Start with the crown jewels: email, banking-adjacent portals, hosting, the domain registrar. Those first, before anything else. Then import the shared vault into the company account and delete every copy of the old document, including the ones in personal inboxes, which you'll want to ask about explicitly. Then turn on enforced MFA and SSO for the accounts that support it. Don't force the whole team to migrate their personal passwords in week one. It creates exactly the resistance that kills these projects, and it isn't what protects the business anyway.
Where we fit in
We help businesses pick a manager, structure the vaults, and wire in MFA and access policies alongside it. It's unglamorous work. It's also the cheapest control that stops most breaches before they start, and it pairs well with the local hosting and hardened email we already run for you.
Not sure where your passwords live right now? That's the first thing to find out. Ask us and we'll help you map it, then lock it down.